CORPORATE SOCIAL RESPONSIBILITY

 

ORGANISATIONAL PROFILE

G4-3

CORE

DEFINITION

Name of the organisation.

Holland Colours N.V.

G4-4

CORE

DEFINITION

Primary brands, products, and services.

Holland Colours makes products for colouring plastics.

We create and manufacture high-quality solid and liquid colorants, masterbatches and additives. Our products are designed to be well suited for coloring rigid and flexible PVC, PET, Polyolefins and other polymers. We serve many different markets within Building & Construction, including, but not limited to, profiles, pipes, siding and cladding. We also have a proven track record in cooperating with Packaging companies to differentiate their products. In addition to serving these markets, we  offer color concentrates for coatings, elastomers, adhesives and other applications.

We have a tradition of working with our customers. Customers and our experts collaborate regularly to create tailormade color solutions that deliver precise color matches, perfect color distribution and enhanced color consistency.

We offer consistent and sustainable global production, reliable supply and logistics, R&D, customer care and project support and assist our customers to grow their business.

We seek employees who believe in customer collaboration based on solving problems and pushing boundaries.

Our reporting lines are short, with ample opportunities for our employees to show initiative and take responsibility. At Holland Colours, every employee is an owner, and owners take pride in delivering success to their customers. Together with our customers we add color to the world. Our mission? Coloring Your Success!

G4-5

CORE

DEFINITION

Location of the organisation’s headquarters.

Halvemaanweg 1
7323 RW Apeldoorn
Nederland
T +31 55 – 368 0700
F +31 55 – 366 2981
E This email address is being protected from spambots. You need JavaScript enabled to view it.

G4-6

CORE

DEFINITION

The number of countries where the organisation operates, and names of countries where either the organisation has significant operations or that are specifically relevant to the sustainability topics covered in the report.

The Netherlands, Hungary, the UK, the USA, Mexico, Canada and Indonesia.

Holland Colours has a number of large multinational customers that are serviced worldwide. They rely on the international network we have built up of our own (production) sites in the Netherlands, Hungary, the UK, the USA, Mexico, Canada, Indonesia (two sites, as well as of agents and distributors in many countries.

From time to time we evaluate the efficiency of the (elements in the) model and make changes where needed. In the past year, for example, we made the decision to close our wholly-owned China entity and continue with local business partners.

G4-7

CORE

DEFINITION

Ownership and legal form.

N.V.

(Public Limited Company)

G4-8

CORE

DEFINITION

Markets served.

Our roots are in colorants for pipes, but our products for Building & Construction are also widely used for other applications where good dispersion is key. This includes profiles, sheets, siding, cladding, sealants, and flooring.

The Packaging market is another area of our expertise. In this market we see a trend towards thinner wall bottles. Next, food safety has become increasingly important as well as the use of bio-based material. With our strong knowledge base we are well equipped to serve this market. We partner with small, medium, and large customers to produce packaging for water, carbonated soft drinks, fruit juices, dairy, beer, wine, detergents, pharmaceutical and personal care products.

 

G4-9

CORE

DEFINITION

Scale of the organisation.

G4-10

CORE

DEFINITION

Employment within the organisation.



Total number of employees by employment contract and gender (at year-end):

Employment

Male

Female

Total

Full time

248

71

319

Part time

52

24

76

Employees

300

95

395

 

 

 

 

 

Employment (contract)

Male

Female

Total

Fixed contract

286

92

378

Variable contract

14

3

17

Total employees

300

95

395

Supervised workers

Not reported.

 

 

 

 

 

 

 

G4-11

CORE

DEFINITION

Percentage of total employees covered by collective bargaining agreements.

0%

G4-12

CORE

DEFINITION

Organisation’s supply chain.

Holland Colours

Holland Colours is a business-to-business operation; our products are used in the manufacturing of products by our customers. Holland Colours operates worldwide in three focus markets:

  • Building & Construction (especially PVC applications)
  • Packaging (especially PET applications)
  • Silicones & Elastomers 

These three markets represent over 80% of sales. Holland Colours is a key player in each of these markets. Holland Colours' worldwide presence means it is never far away, and is able to supply national and international companies with solutions both promptly and efficiently. The remaining sales is realised through various other applications.

Building & Construction

Holland Colours has been a specialist in colouring PVC since its incorporation. Holland Colours colouring systems are used in:

  • Pipes and fittings
  • Cladding/siding
  • Window profiles
  • (Foam) sheeting/roofing materials
  • Fencing and terracing

The manufacturers of these products are Holland Colours' customers. The Building & Construction market follows construction cycles and is subject to regional variations.

Packaging

Holland Colours' colour preparations are well-suited to PET applications. This world- wide market is driven by brand owners, the major softdrinks, food, cosmetics and personal care brands. Holland Colours’ customers are primarily the manufacturers of these bottles and packaging materials. In addition to water and soft drinks, PET is also used to package beer, wine and milk, as well as various non-food applications such as liquid detergents and soaps.

G4-13

CORE

DEFINITION

Significant changes during the reporting period regarding the organisation’s size, structure, ownership, or its supply chain.

From time to time we evaluate the efficiency of the (elements in the) model and make changes where needed. In the past year, for example, we made the decision to close our wholly-owned China entity and continue with local business partners.

G4-14

CORE

DEFINITION

Precautionary approach or principle addressed by the organisation.

Substances that are not permitted to be used under European standards and legislation cannot be used in products sold by Holland Colours. If and as soon as a substance has been found not to comply with European standards and legislation, suppliers are required to discontinue its use. In such situation,  the organization shall consult with suppliers to jointly and actively seek  better alternatives. 

In the manufacturing of products, suppliers are required to comply with REACH requirements. A feature of REACH is that if an action is taken or set to be taken for which there are strong indications of serious environmental effects, measures must follow, even if there is still scientific uncertainty.

G4-15

CORE

DEFINITION

Externally developed economic, environmental and social charters, principles, or other initiatives to which the organisation subscribes or which it endorses.

Holland Colours reports in accordance with the guidelines for reporting on corporate social responsibility promoted by the Global Reporting InitiativeGRI G4.

Holland Colours calculates its CO2 emissions using the GreenHouseGas-Protocol.

G4-16

CORE

DEFINITION

Memberships of associations (such as industry associations) and national or international advocacy organisations.

vplusHolland Collours is an active member of VinlyPlus. VinylPlus is the voluntary sustainable development programme of the European PVC industry. It aims at creating a long-term sustainability framework for the entire PVC value chain.

IDENTIFIED MATERIAL ASPECTS & BOUNDARIES

G4-17

CORE

DEFINITION

Entities included in the organisation’s consolidated financial statements.

Companies Country %
Holland Colours Europe BV the Netherlands 100%
Holland Colours UK Ltd United Kingdom 100%
Holland Colours Canada Inc Canada 100%
Holland Colours Americas Inc United States of America 100%
PT Holland Colours Asia *  Indonesia 99%
Holland Colours Hungária Kft Hungary 100%
Holland Colours Mexicana SA de CV Mexico 100%
PT Holco Indo Jaya Indonesia 85%

 

 

 

* Regarding the participating interest in PT Holland Colours Asia in Indonesia, another party holds 1% of the legal ownership. Full beneficial ownership rests with Holland Colours.

G4-18

CORE

DEFINITION

Process for defining the CSR report content and the Aspect Boundaries.

To carry out its external and internal materiality analysis, Holland Colours commissioned the MVOplossingen consultancy, which specializes in CSR reporting in annual reports.

More than ten people were involved in the internal analysis, including the CSR Project Team, the Executive Team and the Supervisory Board.

The external analysis is based on the materiality indices of nine companies in the chemicals sector. As these reports are based on the G3 reporting guidelines, it does not include the new aspects covered in G4.

For the final valuation, the internal and external scores both count for 50%.

In the fiscal year 2016/2017, a review of the Materiality Matrix took place as a result of the input from the External Stakeholder meeting from July 2016. An update was made and these will be discussed with external stakeholders in the coming book year.

G4-19

CORE

DEFINITION

Material Aspects identified in the process for defining report content.

Aspects

Impact

Relevance

Economic Performance

5

4

Occupational Health and Safety

5

4

Customer Health and Safety

4

5

Emissions

3

5

Presence on labor market

4

4

Energy

4

4

Materials

4

4

Governance

4

4

Compliance

4

4

Products & Services

4

4

Training & Education

4

4

Diversity

4

4

Labor-Management Relations

4

3

Fair Communications

4

4

Waste

3

3

Employment

3

4

Procurement Practices

2

3

Environmental Protection

2

3

Fair business

3

3

Grievance Mechanisms

3

3

Human Rights

3

3

Water

2

3

Indirect Economic Impact

3

2

Local communities

2

3

Transport

2

2

Biodiversity

2

2

 

 

 

 



materiality_matrix

G4-20

CORE

DEFINITION

For each material Aspect, report the Aspect Boundary within the organisation.

The annual report covers Holland Colours in its entirety. Where it deviates from this principle, we communicate this clearly.

When referring to the relevance of the impact of material matters, no distinction is made between company divisions, as they are all very similar.

G4-21

CORE

DEFINITION

For each material Aspect, report the Aspect Boundary outside the organisation.

Human rights:

Companies can potentially exert a great deal of influence when choosing products and raw materials, and when selecting the right suppliers. However, given the nature of our raw materials, the options for Holland Colours are limited. Yet Holland Colours puts a great deal of effort into influencing the sustainability performance of the supply chain.

G4-22

CORE

DEFINITION

Effect of any restatements of information provided in previous reports, and the reasons for such restatements.

The data provided (including previous financial years) have been adjusted to account for the closing of the plant in China.

G4-23

CORE

DEFINITION

Significant changes from previous reporting periods in the Scope and Aspect Boundaries.

Not applicable.

REPORT PROFILE

G4-28

CORE

DEFINITION

Reporting period for information provided.

01-04-2016 to 31-03-2017.

G4-29

CORE

DEFINITION

Date of most recent previous reports.

30-05-2017 27-05-2016 28-05-2015

G4-30

CORE

DEFINITION

Reporting cycle.

Annually.

G4-31

CORE

DEFINITION

Contact point for questions regarding the report or its contents.

This email address is being protected from spambots. You need JavaScript enabled to view it.

+31 55 368 0700

G4-32

CORE

DEFINITION

Application level of the Annual report.

G4-33

CORE

DEFINITION

Policy and current practice with regard to seeking external assurance for the report.

The information on corporate social responsibility has not been assessed by an external auditor. However, the report and the reporting process were assessed by MVOplossingen, specialist in CSR communications in annual reports.

STAKEHOLDER ENGAGEMENT

G4-24

CORE

DEFINITION

Stakeholder groups engaged by the organisation.

Internal:

  • Employees
  • Shareholders
  • Executive Team
  • Supervisory board

External:

  • Customers
  • Suppliers
  • Government
  • NGO's
  • External consultants

G4-25

CORE

DEFINITION

Basis for identification and selection of stakeholders with whom to engage.

The consultancy firm MVOplossingen advised us to select a wide range of stakeholders. This involved customers, suppliers, NGO’s, governments (local as as well as national), all present at the external stakeholder meeting held in July 2016.

G4-26

CORE

DEFINITION

Approach to stakeholder engagement, including frequency of engagement by type and by stakeholder group.

On Thursday 23 June 2016 Holland Colours organized its first stakeholder dialogue in order to present the sustainability policy developed in 2014 and the subsequent progress and to receive feedback on it.

G4-27

CORE

DEFINITION

Key topics and concerns that have been raised through stakeholder engagement.

Following observations from the external stakeholders were noted:

  • Good progress in transparency was seen: both the Annual report covering the most important sustainability aspects as well as the GRI website (covering all identified sustainability aspects).
  • Observation from several stakeholders was that the information was detailed, however, of very technical nature, driven by the GRI format and not a holistic approach.

The recommendation was to focus more on the content and get overall picture clear for the external stakeholders. Too much focus on details will not bring forward the actual message and choices of Holland Colours. The suggestion was raised to give more practical examples to show what the figures actually mean or represent.

GOVERNANCE

G4-34

CORE

DEFINITION

Governance structure of the organisation.

including committees of the highest governance body. Identify any committees responsible for decision-making on Corporate Social Responsibility.

The integral Executive Team is responsible for the corporate social responsibility of the organization.

The Supervisory Board has five members.

G4-35

COMPREHENSIVE

DEFINITION

Process for delegating authority for Corporate Social Responsibility from the highest governance body to senior executives and other employees.

Not reported.

G4-36

COMPREHENSIVE

DEFINITION

Functions on executive-level responsible for Corporate Social Responsibility.

Not reported.

G4-37

COMPREHENSIVE

DEFINITION

Processes for consultation between stakeholders and the highest governance body on Corporate Social Responsibility.

Not reported.

G4-38

COMPREHENSIVE

DEFINITION

Composition of the highest governance body and its committees.

General Management

general management

The Board of Management consists of the CEO and CFO. The Board of Management together with the Director Innovation and Technology, the Directors of the Divisions and the Directors of Global Operations and of Global Marketing form the Executive Management Team. In the photograph, from left to the right: R. Harmsen (1957), Chief Executive Officer; M.G. Kleinsman (1963), Chief Financial Officer; R.P. Karrenbeld (1973), Director Global Operations; G. Provó Kluit-Gonesh (1973), Director Global Marketing

Please refer to page 90 for an overview of the organizational structure and to www.hollandcolours.com for more information on the members of the Executive Management Team.


Supervisory Board

supervisory board

From left to right:

  • R. Zoomers (1950), Dutch citizen. Chair, Member since 2015; current (first) term to 2019. Additional positions: Chair of Onkenhout Beheer BV Supervisory Board, Member of Eurotech Group BV Supervisory Board and Member of Clean Lease International BV Supervisory Board.
  • A.R. Doornbos (1979), Dutch citizen. President & Business Unit Director DSM Functional Materials. Member since 2015; Current (first) term to 2019.
  • M.G.R. Kemper (1968), Dutch citizen. Director of Advitronics Telecom BV. Member since 2011; current (second) term to 2018.
  • J.D. Kleyn (1949), Dutch citizen. Lawyer. Member since 2011; current (second) term to 2017. Additional positions: Member of the Foundation Het Grachtenhuis NV Board of Trustees, Member of M&A Course VU Law Centre Management Board, Chairman of Impatients NV.
  • J.W. de Heer (1961), Dutch citizen. Managing Director Victron UPS (Thailand) Co., Ltd. Member since 2010; current (second) term to 2018. Appointed under nomination of Holland Pigments BV. Additional positions: Director of ELNED Holding BV and Director of TECNED BV.

Information in the report

Further information regarding the Members of the Executive Management and the Supervisory Board of Holland Colours NV is available at www.hollandcolours.com.

G4-39

COMPREHENSIVE

DEFINITION

Is the Chair of the highest governance body also an executive officer?

The Chairman of the Supervisory Board has an independent and non-executive position within Holland Colours.

G4-40

COMPREHENSIVE

DEFINITION

Nomination and selection processes for the highest governance body and its committees.

and the criteria used for nominating and selecting highest governance body members.

Not reported.

G4-41

COMPREHENSIVE

DEFINITION

Processes for the highest governance body to ensure conflicts of interest are avoided and managed.

Report whether conflicts of interest are disclosed to stakeholders.

See chapter on Risk Management on pages 57–58 of the Annual Report 2016/2017.

G4-42

COMPREHENSIVE

DEFINITION

Report the highest governance body's (related to CSR)

and senior executives' roles in the development, approval, and updating of the organisation's purpose, value or mission statements, strategies, policies, and goals related to Corporate Social Responsibility.

The Supervisory Board is fully responsible for the management of Holland Colours. The Executive Team is responsible for the day-to-day operations.

G4-43

COMPREHENSIVE

DEFINITION

Measures taken to develop and enhance the highest governance body's collective knowledge of Corporate Social Responsibility.

Not reported.

G4-44

COMPREHENSIVE

DEFINITION

Processes for evaluation of the highest governance body's performance with respect to governance of Corporate Social Responisibility.

Report whether such evaluation is a self-assessment.

Not reported.

G4-45

COMPREHENSIVE

DEFINITION

Report the highest governance body's role in the identification and management of Corporate Social Responsibility.

Report whether stakeholder consultation is used to support the highest governance body's identification and management of Corporate Social Responsibility.

Not reported.

G4-46

COMPREHENSIVE

DEFINITION

Report the highest governance body's role in reviewing the effectiveness of the organisation's risk management processes for Corporate Social Responsibility.

Not reported.

G4-47

COMPREHENSIVE

DEFINITION

Frequency of the highest governance body's review of Corporate Social Responsibility.

The annual report including the section Responsibility will be submitted for approval to the General Meeting of Shareholders.

G4-48

COMPREHENSIVE

DEFINITION

Highest committee or position that formally reviews and approves the organisation's Corporate Social Responsibility report and ensures that all material Aspects are covered.

The Executive Team as described in G4-38, has approved the annual report, including the section Corporate Social Responsibility.

G4-49

COMPREHENSIVE

DEFINITION

Process for communicating critical concerns to the highest governance body.

Not reported.

G4-50

COMPREHENSIVE

DEFINITION

Nature and total number of critical concerns that were communicated to the highest governance body and the mechanism(s) used to address and resolve them.

Not reported.

G4-51

COMPREHENSIVE

DEFINITION

Remuneration policies for the highest governance body and senior executives.

The remuneration policy is described in the notes to the consolidated Financial Statements in Chapter 26, section: Remuneration policy, on pages 71–72 of the Annual Report.

G4-52

COMPREHENSIVE

DEFINITION

Process for determining remuneration.

The remuneration policy is described in the notes to the consolidated Financial Statements in Chapter 26, section: Remuneration policy, on pages 71–72 of the Annual Report.

G4-53

COMPREHENSIVE

DEFINITION

Report how stakeholders' views are sought and taken into account regarding remuneration.

including the results of votes on remuneration policies and proposals, if applicable.

The remuneration policy has been adopted by the Supervisory Board.

G4-54

COMPREHENSIVE

DEFINITION

Report the ratio of the annual total compensation for the organisation's highest-paid individual

in each country of significant operations to the median annual total compensation for all employees (excluding the highest-paid individual) in the same country.

Not reported.

G4-55

COMPREHENSIVE

DEFINITION

Report the ratio of percentage increase in annual total compensation for the organisation's highest-paid individual to the median percentage increase in annual total compensation for all employees in the same country.

in each country of significant operations and excluding the highest-paid individual

Not reported.